Intro

Global companies that develop and manufacture complex products are often faced with the challenge of making their maintenance processes more efficient. Efficient and effective local maintenance is crucial for the smooth production of high-quality products.

Discover how the implementation of entitys.io in combination with SAP can optimize the management of spare parts and planned and unplanned maintenance orders by introducing a central data point to improve the availability of material information across the site.

The challenge

Slow processes, confusing inventory management, lack of access

Due to internal company requirements, many locations are obliged to manage all spare parts, including stocks and valuations, in the central SAP system. This often presents operational teams with considerable challenges:

On the one hand, finding spare parts and processing maintenance orders in the ERP system takes a lot of time.

On the other hand, inventory maintenance is often cumbersome and confusing due to limited options for structuring item information.

In addition, processes are considerably slowed down by the lack of access to material data for the stakeholders involved (technicians, engineers, purchasing).

Solution

Browser-based, fast interface synchronized with SAP – is that possible? Yes!

With entitys.io as a central spare parts management repository, a site can benefit significantly. Our solution offers a lean, browser-based interface that can process the material master data provided from SAP via IDOC as well as maintenance orders, reservations and stock bookings.

During implementation, additional interface features can be requested and added to entitys.io, making it even easier for maintenance to work efficiently.

Thanks to entitys.io‘s flexible data model and headless architecture, all requirements can be implemented in a cost-efficient and stable manner.

Results

After a short implementation time, entitys.io can be released for the most important users. Our solution enables comprehensive management of tens of thousands of spare parts, which in turn are managed with >1,000 technical characteristics and classes.

After a short training session and a few migration tasks, the purchasing, technician and engineering teams can be connected to the platform. Access can subsequently be extended to other employees.

The solution leads to better accessibility of spare parts information for all stakeholders (maintenance staff, technicians, engineers, purchasers). At the same time, global company guidelines can be adhered to thanks to the deep integration with SAP and process efficiency can be significantly increased compared to a pure SAP approach.